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Privacy Practices for Employee Personal Information

Last Updated: September 1, 2024

Medivive is committed to protecting the privacy and security of the personal information of our employees. This Privacy Practices statement outlines how we collect, use, disclose, and protect the personal information of current, former, and prospective employees.

1. Collection of Personal Information

We collect personal information directly from you during the recruitment process and throughout your employment with Medivive. This may include, but is not limited to:

  • Identification Information: Name, address, phone number, email address, date of birth, andSocial Security number.
  • Employment Information: Job title, department, employment history, performance evaluations, and disciplinary records.
  • Financial Information: Bank account details, tax information, and salary or compensation details.
  • Health and Safety Information: Health insurance information, medical records related to workplace accidents, and data collected for wellness programs.
  • Other Information: Emergency contact information, beneficiary details, and any other data required for the administration of employment benefits.

2. Use of Personal Information

We use the personal information collected for the following purposes:

  • Recruitment and Hiring: To assess qualifications, conduct background checks, and make hiring decisions.
  • Employment Administration: To manage payroll, benefits, performance evaluations, promotions, and disciplinary actions.
  •  Legal Compliance: To comply with applicable laws and regulations, including tax, labor, and employment laws.
  •  Health and Safety: To administer health benefits, manage workplace safety, and comply with occupational health and safety regulations.
  • Communication: To communicate with you regarding your employment, benefits, and any changes to company policies or procedures.

3. Disclosure of Personal Information

We may share your personal information with third parties under the following circumstances:

  • Service Providers: We may share information with third-party vendors who assist us with payroll processing, benefits administration, IT support, and other services necessary to manage your employment.
  • Legal Requirements: We may disclose personal information as required by law, such as in response to a subpoena or other legal process, or to comply with government reporting obligations.
  •  Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of Medivive’s assets, your personal information may be transferred to the acquiring entity.
  • Emergency Situations: We may disclose personal information in cases of emergency to protect the health and safety of our employees or the public.

4. Protection of Personal Information

We take the security of your personal information seriously. Medivive implements appropriate administrative, technical, and physical safeguards to protect personal information from unauthorized access, use, or disclosure. These measures include encryption, access controls, and regular security assessments.

5. Retention of Personal Information

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Practices statement and to comply with legal and regulatory requirements. When personal information is no longer needed, we securely dispose of it.

6. Access and Correction

You have the right to access and correct your personal information held by Medivive. If you believe that any information we hold about you is incorrect or incomplete, please contact Human Resources to request a correction.

7. Changes to this Privacy Practices Statement

Medivive may update this Privacy Practices statement from time to time to reflect changes in our practices or legal requirements. We will notify employees of any significant changes through our usual communication channels.

8. Contact Information

• Email: info@mymedivive.com
• Phone: 1-844-MYMEDI1 or (844) 696-3341
• Address: 14 W Jordan St #226, Pensacola, FL 32501

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